Conference Management Software
Registration, abstract submissions, peer review, session scheduling, speaker portals, and QR check-in — without duct-taping separate tools together. Built for academic societies, associations, and independent conference organizers.
Conference management software consolidates the operational layers of running a conference into one system: attendee registration, abstract or paper submission (CFP), reviewer assignment and scoring, session scheduling, speaker management, day-of check-in, and post-event reporting.
Without it, conference organizers typically run 5 to 8 separate tools — a registration form, a spreadsheet for abstracts, email chains with reviewers, a scheduling tool, a separate speaker form, and a check-in app. The data never syncs cleanly. Someone manually moves accepted abstracts into the schedule. Speaker A/V requirements live in an inbox. A unified platform eliminates this duct-tape architecture.
Custom registration forms with ticket tiers — early bird, member, non-member, student. Stripe payment processing. Automated confirmation emails with QR codes.
Configurable submission form for abstracts, full papers, posters, and workshops. Submission portal shows authors their status. Deadline management with timezone support.
Assign reviewers to submissions. Set scoring rubrics with weighted criteria. Dashboard shows review progress, score distributions, and assignment coverage.
Tracks, rooms, time slots, and session types. Schedule grid view across all parallel tracks. Session browser for attendees to filter by topic and build personal schedules.
Private link for each speaker: bio and headshot upload, A/V requirements, slide submission. Organizers see all speaker data in one place without chasing emails.
Scan registration QR codes at the door from any smartphone. Kiosk mode for self-service at larger conferences. Session-level check-in for attendance tracking by session.
Annual conferences with 100 to 2,000 attendees, peer-reviewed programs, and speaker portals. The CFP and review workflow covers everything from single-track symposia to multi-track conferences with parallel sessions.
Member and non-member pricing tiers, sponsor packages, and exhibitor registration alongside general attendee flows. Reporting for board and stakeholder summaries.
Departmental conferences, colloquia, and research symposia that need abstract submission and basic review without enterprise software pricing. Educational discount applies.
Open your call for papers
Configure your abstract submission form: categories, word limits, file uploads, co-author fields. Set your review rubric and assign reviewers. Submitters track their status through a private portal.
Build the program
Accept and reject submissions from the review dashboard. Promote accepted abstracts to the session schedule. Assign rooms, time slots, and tracks. Send private speaker portal links for bio and A/V collection.
Open registration
Attendees register and pay (if applicable) through your event page. Early-bird and member pricing tiers run automatically. Confirmation emails with QR codes go out immediately.
Run the conference
QR check-in at the door from any phone. Session-level attendance tracking for CPD/CEU credits or reporting. Broadcast emails and announcements to all registered attendees.
| CompleteEvent | Cvent | EasyChair | |
|---|---|---|---|
| Registration + ticketing | ✓ | ✓ | Limited |
| Abstract submission (CFP) | ✓ | Add-on | ✓ |
| Peer review workflow | ✓ | Add-on | ✓ |
| Session scheduling | ✓ | ✓ | Limited |
| Speaker portals | ✓ | ✓ | ✗ |
| QR check-in | ✓ | ✓ | ✗ |
| Pricing | From $0/mo | $10k–$50k+/yr | Per-submission fees |
| Setup time | Same day | Weeks–months | Days |
Conference management software consolidates the operational layers of running a conference into one system: attendee registration, abstract or paper submission (CFP), reviewer assignment and scoring, session scheduling, speaker management, day-of check-in, and post-event reporting. Without it, organizers typically run 5 to 8 separate tools that never sync cleanly.
Yes. CompleteEvent includes a built-in abstract submission system with customizable rubrics, reviewer assignment, scoring dashboards, and a program builder. Submitters get a private portal to upload their abstract and track its status. Accepted submissions can be promoted directly to the session schedule.
Each accepted speaker receives a unique private link to their speaker portal, where they can update their bio, upload a headshot, submit A/V requirements, and upload slides or supplemental materials. Organizers see all speaker submissions in one dashboard without chasing emails.
Yes. Tracks, rooms, and time slots are all configurable. The session browser lets attendees filter sessions by track and build a personal schedule. The schedule grid view gives organizers a full overview across all tracks and rooms.
Yes. The platform is used for academic conferences that require peer review workflows, structured abstract scoring, and a publishable program. The CFP system supports blind review (reviewer names hidden from submitters), multi-reviewer assignment, and custom scoring rubrics.
Registered attendees receive a QR code in their confirmation email. Volunteers or staff scan codes at the door using any smartphone — no dedicated hardware required. For conferences with 500+ attendees arriving in a short window, kiosk mode lets attendees self-scan, reducing staffing requirements.
Attendance reports show every registrant, check-in status, session attendance, and all custom fields. Revenue reports cover ticket sales, payment processing, and refunds. Session reports show which sessions had the highest attendance. All reports export to CSV.
Cvent is an enterprise platform with corresponding enterprise pricing — typically $10,000 to $50,000+ per year. CompleteEvent is designed for organizations that need a professional feature set without enterprise procurement: associations, academic societies, universities, and independent conference organizers. Paid plans start under $50/month.
How to Plan a Conference: A Step-by-Step Guide
Budget, venue, speakers, registration, and day-of logistics — with timelines and checklists.
How to Check In Attendees at an Event
QR codes, kiosk mode, manual search, and what to do when venue WiFi fails.
Sessions and Abstracts — Help Article
How to set up CFP, assign reviewers, score submissions, and build your program.
Check-in and QR Codes — Help Article
How QR check-in works, kiosk mode setup, and offline sync for poor venue WiFi.
Free plan available. No credit card required. 20% educational discount for verified academic institutions.
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