Automatic Schedule Builder

Overview

The schedule builder generates a draft agenda for a multi-track event, then places your sessions into rooms and time slots automatically. It keeps each track in one room, never double-books a presenter, and respects room capacity — the constraints that make a multi-track schedule tedious to build by hand. You review the draft, apply it, and fine-tune on the grid.

The schedule builder is a Pro feature.

Before you start

• Set the event start and end dates — the builder needs them to lay out days.
• Create your rooms and tracks, and add the sessions you want placed.

Build a draft

1. Open the Schedule grid and choose Schedule builder.
2. Define your Time slots: the Days to schedule, when each day starts and ends, the Slot length in minutes, and any Breaks to keep clear.
3. Set Track rooms so each track has a room to live in.
4. Select Generate draft. The builder places as many sessions as the constraints allow.

Read the result

The draft splits into Placed sessions — shown with their room, day, and time — and any it Couldn't place, each with the reason, such as no room left for a track. Popular sessions are prioritized using session sign-up interest as a demand signal, so the sessions people want are the ones most likely to land a slot.

If sessions could not be placed, free up capacity — add a room to that track, lengthen the day, shorten slots, or move a break — and regenerate.

Apply and fine-tune

When the draft looks right, apply it. The placements land on the schedule grid, where you can drag sessions to adjust anything by hand. The builder gives you a sound starting point; the grid is where you finish. Use Back to grid to return without applying.

Related: Sessions and Abstracts.