Student orientation registration
without the spreadsheet.
Cover multi-session sign-ups, parent/guardian forms, program selection, dietary info, and QR check-in for large groups. Free plan. 20% educational discount.
No credit card required. Cancel anytime. Payments go directly to your Stripe account.
Nonprofit & educational discount
20% off all paid plans — automatically applied
K-12 schools and accredited universities qualify for 20% educational discount. Self-certification at checkout — no application or documentation required.
Starter
$19/mo
$15.20/mo
Pro
$49/mo
$39.20/mo
Session and track sign-ups with capacity limits
Create breakout sessions, housing tours, advising appointments, or program tracks — each with its own capacity cap. Students pick their sessions during registration. Overflow goes to a waitlist.
Parent and guardian contact fields
Collect separate contact information for parents and guardians on the same form. Custom field groups let you structure the form however your program requires.
Custom fields for major, housing, and dietary needs
Add dropdowns, checkboxes, or free-text fields for intended major, housing preference, dietary restrictions, accessibility needs, or any other intake question your program uses.
QR check-in for large groups
Staff scan QR codes from any phone at the door or at session entry points. No app download, no dedicated hardware. One scan every 3–5 seconds — fast enough for large orientation cohorts.
Confirmation emails with schedule details
Students receive an automatic confirmation email with their registered sessions, location info, and a QR code for check-in. Reminder emails go out automatically before each session.
Attendance export for registration records
Download a full attendance report as CSV after each session or for the whole event. Filter by session, track, or custom field to produce the roster your office needs.
Every event type, one platform
New student orientation (multi-day, track selection)
Multi-day events with breakout sessions, track selection, capacity limits per session, and attendance tracking across days. Students choose their sessions at registration. QR check-in at each entry point.
Transfer student orientation
Separate registration flow for transfer students with fields specific to transfer intake — prior institution, credit hours, transfer credits, and advising appointment scheduling.
Parent and family orientation
Dedicated registration for parent and family programs. Collect number of attendees per family, meal preferences, and session selections. Separate check-in from the main student flow.
Graduate student orientation
Program-specific sign-ups for graduate and professional students. Collect department, advisor name, funding source, and lab assignment fields alongside standard contact info.
How it works
- 1
Create sessions with capacity
Build your orientation schedule — sessions, tracks, and breakouts — each with its own capacity. Add custom intake fields for major, housing, dietary restrictions, or parent contact. Publish when ready.
- 2
Share the link with incoming students
Post the registration link in your acceptance portal, welcome email, or student information system. Students register from any device. Confirmation emails with session details and QR codes go out automatically.
- 3
Check in and export attendance
Staff scan QR codes from a phone at each check-in point. After orientation, download the attendance export per session or for the full event for your records.
Frequently asked questions
Can students sign up for specific breakout sessions?
Yes. You can create individual sessions — advising tracks, campus tours, housing info sessions, dining walkthroughs — each with its own capacity limit. Students choose their sessions during registration. When a session fills, overflow goes to a waitlist that auto-promotes when spots open.
Can we collect parent and guardian contact information?
Yes. Custom fields let you add a parent/guardian section to the registration form with separate name, email, phone, and relationship fields. You can mark any field as required or optional.
Is there a free plan for small programs?
Yes. The free plan covers events up to 100 attendees with full features — session sign-ups, custom fields, QR check-in, confirmation emails, and attendance exports. Programs with larger cohorts can upgrade to Starter or Pro.
How do we handle dietary restrictions and accessibility needs?
Add a dropdown or free-text field for dietary restrictions, another for accessibility accommodations, and any other intake question your program needs. All custom field responses appear in the attendee list and attendance export.
How does QR check-in work at large venues with multiple entry points?
Each staff member opens the check-in scanner in a browser on their phone — no app required. Multiple staff can scan simultaneously from different entry points. The attendee list updates in real time across all devices.
Does the educational discount apply automatically?
The 20% discount requires a self-certification step at checkout. K-12 schools and accredited universities qualify. No documentation required upfront — you certify your institution's eligibility when you select a paid plan.
Related resources
School Event Registration Software
Event registration for K-12 schools, from field trips to graduation ceremonies.
University Event Management Software
Campus event management for admissions, student affairs, and academic departments.
Graduation Ceremony Registration Software
Ticket allocation, guest limits, and QR check-in for commencement ceremonies.
Free Event Registration Software for Schools
How to run school events without a budget — free plan overview and setup guide.
Orientation day, handled.
Free plan for small programs. 20% educational discount on paid plans. No credit card required.
Start your school account →Questions? hello@completeevent.app