Nonprofit annual meeting software
with attendance records your board can rely on.
Separate ticket prices for board members, general members, and guests. QR check-in produces a timestamped attendance record for quorum and governance documentation. Sponsor tables, certificates of attendance, and post-meeting surveys included. 20% nonprofit discount on paid plans.
No credit card required. Cancel anytime. Payments go directly to your Stripe account.
Nonprofit & educational discount
20% off all paid plans — automatically applied
501(c)(3) nonprofits receive 20% off Starter and Pro. Self-certification at checkout — no application or documentation required. Small organizations running one annual meeting per year often stay on the free plan.
Starter
$19/mo
$15.20/mo
Pro
$49/mo
$39.20/mo
Member vs. guest ticket pricing
Create separate ticket tiers for board members (free), general members, and non-member guests at different prices. Issue promo codes to your member list to enforce member-only pricing without a directory integration.
Attendance records for quorum
Every QR check-in is timestamped and tied to the registration record. Export a full attendance list as CSV after the meeting — name, email, check-in time, ticket type — formatted for board minutes or governance documentation.
QR code check-in
Attendees receive a QR code in their confirmation email. Scan with any smartphone — no dedicated hardware. Check-in staff log in with scanner-only access; they never see your full dashboard.
Sponsor table management
Add sponsor packages with table allotments and recognition tiers. Sponsors register their table guests directly. Track all sponsor seats in the same registration list as individual attendees.
Certificates of attendance
Issue PDF certificates after check-in is recorded — useful for board training credit or professional development hours. Customize with your organization logo, event name, and date.
Post-meeting survey
Send a satisfaction survey after the meeting closes. Results are in your dashboard and exportable as CSV. Useful for board reporting and planning the following year's meeting.
Every event type, one platform
Annual member meeting
Registration with member and guest pricing, sponsor tables, QR check-in, attendance export for quorum documentation, and certificates of attendance. One platform covers the full event.
Board meeting registration
Invite-only or open registration for board members. Collect RSVPs, issue calendar invites, track who confirmed attendance, and export the attendance record for board minutes.
Member luncheon or awards dinner
Ticketed registration with meal choice collection, dietary restrictions, table assignments, and sponsor recognition. QR check-in at the door. Attendance export after the event.
Fundraising gala
Ticket tiers for individual seats and sponsor tables. Silent auction, raffle, and donation add-ons available. No per-ticket fees means more of your ticket revenue stays with the organization.
Gala planning guide →How it works
- 1
Create your annual meeting
Add your event details, venue, and date. Set up ticket tiers: board member (free), general member, and guest at different prices. Add sponsor package options if you have table sponsors.
- 2
Open registration and collect RSVPs
Share your registration link with members by email or on your website. Attendees pay via Stripe if tickets have a price. Board members use a promo code for complimentary access. You see every registration in your dashboard in real time.
- 3
Check in, document attendance, and close out
Scan QR codes at the door. Export the attendance list after the meeting for your quorum record and board minutes. Issue certificates of attendance to any members who need them. Send a post-meeting survey.
Frequently asked questions
Can I document attendance for quorum purposes?
Yes. Every check-in is recorded with a timestamp, name, email, and ticket type. After the meeting, export the full attendance list as CSV from your dashboard. The export includes all the fields your board secretary needs to document quorum in the minutes.
How do I give board members free tickets while charging regular members?
Create a Board Member ticket tier priced at $0 and a Member tier at your member rate. Issue a promo code to board members that unlocks the free tier. Members without the code pay the standard member price. You can also create a third tier for non-member guests at a higher price.
Can we issue certificates of attendance for board training credit?
Yes. PDF certificates of attendance are available on the Pro plan. Certificates are generated after a member's check-in is recorded. You can customize the template with your organization logo, event name, date, and any credit hours or training description you need to include.
How does sponsor table management work?
Create a sponsor ticket tier or package with the number of seats included. Sponsors can either register their table guests themselves or send you a list to register on their behalf. All sponsor seats appear in the same registration list as individual attendees, so check-in works the same way.
Do you offer a discount for 501(c)(3) organizations?
Yes. Nonprofits receive 20% off all paid plans. The discount applies through a self-certification step at checkout — no application or documentation is required. Starter becomes $15.20/mo and Pro becomes $39.20/mo. Small organizations running one annual meeting per year often find the free plan is enough.
Is there a per-ticket fee?
No. CompleteEvent does not charge a per-ticket fee on top of your ticket price. Stripe's standard processing fee (2.9% + $0.30) applies to paid tickets. Free tickets have no processing cost. There are no setup fees or hidden charges.
Can multiple staff members manage the event?
Yes. The Starter plan includes 3 team members; Pro includes unlimited. Check-in volunteers can be given scanner-only access — they can scan QR codes at the door but cannot view registrations or financial data in your dashboard.
Related resources
Event Software for Nonprofits
Free plan and 20% nonprofit discount for 501(c)(3) organizations of all sizes and event types.
Association Event Management
Annual conferences, member luncheons, and CPE-credited events for trade and professional associations.
Nonprofit Event Management Checklist
A step-by-step checklist for planning and running a nonprofit event from start to finish.
How to Plan a Nonprofit Fundraising Gala
Ticket tiers, sponsor tables, silent auction, and day-of logistics for a fundraising gala.
Your annual meeting, documented.
QR check-in, attendance export for quorum, and member pricing tiers — free for small organizations, 20% off paid plans for 501(c)(3) nonprofits.
Set up your annual meeting →Questions? hello@completeevent.app