← Demo's

Heartland School Counselors Association

HSCA Annual Conference 2026

Augustus · Kansas City, MO · $99–$249 · 450 deelnemers

Organizer scenario

Een directeur en één part-time medewerker organiseren deze conferentie elk jaar. Ze gebruikten vroeger drie aparte tools voor registratie, planning en e-mail. Dit jaar deden ze dat niet — en de AI-copiloot had het hele evenement voor de lunch al opgezet.

✦ AI Planner Copilot

"Welke sessies hebben nog geen spreker?"
3 sessies zijn niet toegewezen — Workshop B, Panel C, Keynote 2.

Platform features

Lidmaatschapscategorieën

Lid, niet-lid en studenttarieven met aparte prijsstelling.

2-daags programma + 3 tracks

14 sessies verdeeld over Student Wellness, Career Readiness en Prof. Dev.

Sprekersbeheer + CFP

Sessietoewijzingen en abstractinzendingen op één plek.

Hotelblokverhuur

Twee hotelblokken met boekingscodes en sluitingsdata.

Sponsorbeheer

Goud- en zilversponsors vermeld op de eventpagina.

E-mailsequentie

Bevestigings-, herinnerings- en uitzendingsberichten allemaal geconfigureerd.

AI-plannermedewerker

Beantwoordt vragen op basis van uw live eventgegevens.

Rondleiding operaties op de dag zelf

Scenario:It's 10:35 AM on Day 1 of HSCA Annual Conference 2026. The Opening Keynote is live in Main Hall. 247 of 450 attendees have checked in.

Organizer tools

Running the event

Your team monitors check-in progress, works through the day's run of show, and sends real-time updates to attendees — all from CompleteEvent.

247 / 450

attendees checked in

55% · 203 still expected

QR Scanner

Point the camera at an attendee's QR code — check-in happens instantly. Works on any phone or tablet browser, no app required.

Recent check-ins

  • JR

    Jordan Rivera

    School Counselor

    9:03 AM
  • PN

    Priya Nair

    Administrator

    9:01 AM
  • TC

    Tomas Cruz

    School Counselor

    8:58 AM
  • AF

    Amanda Flores

    Graduate Student

    8:56 AM
  • DK

    David Kim

    School Counselor

    8:53 AM
  • MS

    Maria Santos

    Graduate Student

    8:51 AM

How check-in works

  • →Each attendee's confirmation email contains a unique QR code.
  • →Open the Check-in page on any phone or tablet — no app install needed. The iOS app also supports offline scanning with automatic sync.
  • →Scanning a QR code marks the attendee as checked in instantly. Duplicate scans are caught automatically.
  • →The live count updates in real time across all devices your team is using.

Try the real tools on this event

View event page ↗

Register as an attendee to receive a real QR code and explore the full flow.

Attendee experience

What attendees see

From the confirmation email link, attendees get a mobile-first hub for the entire event — schedule, personal agenda, and live announcements. No app install needed.

Live today

Live now

Main Hall

Opening Keynote: Counselors as Change Agents

9:00 – 10:30 AM

College & Career ReadinessRoom 101

Supporting Students Through College Application Anxiety

Dr. A.M., Univ. of the Midwest

10:30 – 11:30 AM

Student WellnessRoom 102

Trauma-Informed Practices in K-12 Settings

M.S., Regional School District

10:30 – 11:30 AM

Professional DevelopmentRoom 103

Navigating Ethical Dilemmas in School Counseling

Dr. P.R., State Counselors Board

10:30 – 11:30 AM

Student WellnessRoom 102

Group Counseling Techniques for Middle Schoolers

L.T., Midwest Middle School

1:00 – 2:00 PM

College & Career ReadinessRoom 101

First-Generation College Prep: Practical Strategies

C.W., College Access Nonprofit

1:00 – 2:00 PM

Professional DevelopmentRoom 103

Using Data to Advocate for Your Program

Dr. K.B., State Education Dept.

1:00 – 2:00 PM

Atrium

Day 1 Networking Reception

3:30 – 5:00 PM

The Event Guide

  • →Every attendee's confirmation email links directly to their guide. No account needed — it opens in any mobile browser.
  • →Filter sessions by track — useful for multi-track conferences where attendees want to find sessions relevant to their role.
  • →Sessions happening right now are highlighted in green with a “Live now” badge. Past sessions fade out automatically.

Try the attendee experience

Open event guide ↗View live feed ↗

Register on the event page to get a personalized guide link with your own QR code and saved agenda.

Probeer de deelnemeraandacht

Alles hieronder verwijst naar het echte event.

Demo attendee code

HSCA2026

Enter this on the Personal Schedule page to see a pre-populated attendee view — or use the direct link below.

Event page →Session browser →Personal schedule →Mobile event guide →Networking directory →

Eén tool. Nul tabwissels.

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