Heartwood Foundation
$94k
raised
340
attendees
12
auction items
Organizer scenario
Heartwood Foundation's development director runs one gala per year with two staff and a committee of volunteers. The event is their largest fundraising night — ticket packages, a 12-item silent auction, and dinner seating for 340 guests. This is what it looks like when that all runs through one platform.
Platform features
Sell individual tickets, tables, and patron packages in a single checkout. Each tier has its own price, capacity, and perks — attendees see exactly what they're getting before they pay.
Individual
Dinner + program
$150
Table of 8
Reserved table + recognition
$1,000
Patron Package
Recognition + reserved table + premium seating
$2,500
PopularNapa Valley Weekend Getaway
2 nights · Vineyard tour + tasting
Current bid
$850
7 bids
Bidders track items and place bids from their phone. No separate app required. The auction runs in your event portal — attendees check in, then bid from the same link.
Assign guests to seats, sell tables, and print a chart for your night-of team. Drag guests between tables. Filter by ticket tier or company. Export to PDF before doors open.
Main hall — Tables 1–8
T1
T2
T3
T4
T5
T6
T7
T8
AssignedOpen
Check-in scanner
Sandra Mitchell
Patron Package
Checked in — Table 4, Seat 2
Volunteers scan tickets from their phones. Works without reliable wifi — the app caches the guest list and syncs when connection returns. Seat assignment shows on scan so volunteers can direct guests immediately.
These links open the demo event — registration and checkout use Stripe test mode.
Demo attendee code
WOOD2025Enter this on the My Ticket page to see your QR code — or use the direct link below.
Your gala. Your brand. Your donors.