Event Rundown

Overview

The Event Rundown is a production script — a time-ordered list of everything that needs to happen at your event, who is responsible, and any notes for AV or logistics. It is staff-facing only; attendees cannot see it.

A rundown is useful any time your event has a scripted flow: a conference general session, a gala program, an awards ceremony, a product launch. It gives your MC, AV team, and event staff a single shared document to work from on the day.

Opening the Rundown

From your event dashboard, go to Program → Event Rundown. The page is titled Run of Show. If the rundown is empty, you will see a prompt to add your first item.

Adding Items

1. Click + Add Item.
2. Enter a title in the Item field (e.g. “Welcome remarks”). Optionally add a Start time, a Time label, and Notes (AV cues, who is responsible, talking points, logistics reminders).
3. Click Add. The item appears in the rundown.

Items with a start time are sorted by that time. Items without a start time appear after them, in the order they were added.

Editing Items

In Edit mode you can change an item's start time from the list, or delete an item. To change an item's title or notes, delete it and add it again.

Sharing with Staff

Any team member with access to the event dashboard can view and edit the rundown. For staff who need it on event day — an AV technician, a volunteer MC — share the direct URL to the rundown page. They will need to be logged in as a team member to view it.

Using the Rundown on Event Day

Switch to Live mode for a day-of view. It shows the item happening Now and the item coming up Next, based on start times. Live mode needs start times on your items.

Mark items complete with the checkbox next to each one. Completed items are dimmed so your team can see what has happened and what is coming up. If your connection drops, check-offs are saved on the device and sync when you are back online.

Tip: Build your rundown a few days before the event, not the morning of. Share it with your AV team and MC in advance so they can flag conflicts or missing cues before you are standing in the venue.